Private Limited Co.

Registration / Incorporation of Private Limited Company (Pvt. Ltd.)

Company is an association or collection of individuals, whether natural person, legal persons or a mixture of both. Company members share a common purpose and unite in order to focus their various talents and organize their collectively available skills or resources to achieve specific, declared goals. Companies take various forms such as:

  • Voluntary associations including non-profit organization
  • Business entities with an aim of gaining a profit
  • Financial entities and banks

A company or association of persons can be created at law as a legal person so that the company in itself can accept Limited Liability for civil responsibility and taxation incurred as members perform (or fail) to discharge their duty.

Because companies are legal persons, they also may associate and register themselves as companies – often known as a Corporate Group.

Incorporation of Company in India is governed by the Companies Act, 2013 (Earlier 1956). For registration and incorporation, an application has to be filed with Registrar of Companies (ROC). Once a company has been duly registered and incorporated as an Indian Company, it is subject to Indian laws and regulations as applicable to other domestic Indian companies.

Process of Registration / Incorporation

  • Get Digital Signature Certificate (DSC) of proposed Directors
  • Get Director Identification No (DIN) of the proposed directors.
  • Check for Name Availability.
  • Application for Name Approval is Filed in form INC-1
  • After Name approval, the MOA and AOA are drafted and sent for MCA Approval.
  • Form INC-7 along with INC-22 and DIR-12 to be filed online after the MOA and AOA are drafted.
  • Get Certificate of Incorporation
  • Get PAN and TAN Number & Start the business.

Documents Required

Pre Incorporation

  • Obtaining DIN (Director Identification Number)
  • Obtaining Digital Signature Certificate (DSC)

Name Reservation and Object Finalization

  • Finalization of the name of the company
  • Finalization of the objects of the company
  • Applying Registrar of Companies (ROC) for name reservation


  • Drafting of Memorandum of Association (MOA)
  • Drafting of Article of Association (AOA)
  • Signing of the necessary documents with Registrar of Companies (ROC)

Registered Office

  • Filing Proof of registered office address

Appointment of Directors 

  • Declaration by the first director
  • Interest in other entities 

Commencement of Business 

  • Specimen signature of all the subscribers to MOA duly verified by respective bankers in specified format.

For DIN 

  • Identity Proof – PAN card copy compulsory
  • Address Proof – Votor I-Card, Passport, Driving License, Aadhar Card, Bank Account Statement, Electricity Bill/ Telephone Bill (not more then 2 month)-Any one of them
  • 4-5 passport size photograp of each director
  • Signed DIN Declaration (format will be mailed)

Note : All document should be self attested by proposed director

  • Educational Qualification
  • Occupation
  • E-mail ID of proposed director
  • Mobile No. of proposed director

For DSC 

  • Identity Proof – PAN card copy compulsory
  • Address Proof – Voter I-Card, Passport, Driving License, Aadhar Card, Electricity Bill/ Telephone Bill/Gas Bill (not more then 2 month)-Any one of them
  • 1 Passport sige photograph
  • Signed form for digital signature (format will be mailed)


Proof For Registered Office 

  • Rent Agreement /Conveyance Deed along with Rent Receipt (in case office is rented)
  • Telephone Bill/ Gas Bill/ Electricity Bill /Mobile Bill
  • No Objection Certificate (NOC) (format will be mailed)

Note: Name mentioned on Address proof will be same of proposed director name 

Declaration of first director (format will be mailed)

Place of Birth-Promoters


Compliance after Incorporation

  • File Annual Return & Balance Sheet every year with MCA.
  • File Income Tax return on or before 30th September along with Tax Audit, if applicable.
  • Get Statutory Audit of accounts by CA every year.
  • Maintain proper books of accounts.